About POS Interfaces
MealSuite POS can be configured with interfaces for the import or export of data via .csv files. For example, the import of staff data from your company’s personnel system or the export of POS transaction data to your company’s accounting system.
Reach out to MealSuite Support or your customer success manager (CSM) if interested in implementing an interface, either a standard export or import interface listed below or a custom interface.
POS Export Interfaces
Staff Charge Account Export Interface (for Payroll Deductions)
Many MealSuite POS clients have staff or employees using MealSuite POS revenue centers, charging their meals to a charge account set up in the system.
The POS system can export a summary file of charge account charges at a bi-weekly schedule (or at another requested schedule) for your accounting or HR team to deduct from payroll.
The most common format for the charge account export file is shown in the table below. However, if you are importing/uploading the file into 3rd-party HR or payroll software, the format can be customized based on your needs.
| Employee ID (or Employee Badge ID) | First Name | Last Name | Amount (consolidated to one line for the time period). |
| 15154 | Sam | Smith | 15.16 |
| 16044 | Jane | Doe | 4.55 |
| 17721 | Taylor | Kelce | 45.03 |
Bill to Room Charges
Need a way to track resident bill-to-room charges through the MealSuite POS revenue centre?
We've got you covered with a direct API integration to PointClickCare (PCC).
Alternatively, we can export a flat file customized to your needs for import into your 3rd-party accounting or financial software.
Additional Financial Tracking
If you require financial tracking services, such as monitoring credit card charges and fees, generating transaction reports, recording journal entries, etc., we can customize and develop solutions tailored to your requirements.
We have created export interfaces for the platforms listed below and are familiar with their requirements.
- Yardi®
- MatrixCare®
- UKG (formerly Kronos)
- PeopleSoft® (Oracle®)
- Crunchtime
- ALIS
Don't see your platform here? We are always willing to work with our clients to ensure that we can meet their needs for seamless workflows.
POS Import Interfaces
Staff Import Interface
The most popular import into the MealSuite POS is the staff import interface, which provides an automated method to keep your MealSuite staff/employee diners up to date.
The staff import interface is particularly beneficial if you manage a large number of staff members. The interface can also automatically assign staff to a charge account.
To initiate the import, MealSuite requires a .csv file uploaded to an SFTP site. The format of the file can be customized to your preferences. For instance, if you export an up-to-date staff list from your HR software and prefer not to edit it before uploading it to the MealSuite SFTP, then we can accommodate this. The typical and mandatory information MealSuite requires to create your staff diners is as follows:
- First Name
- Last Name
- Employee ID
- Badge ID (optional, but necessary if using an RFID or barcode scanner for ticket assignment)
If you have groups of staff members that require different charge account assignments upon import, we can accommodate these group assignments through the use of diner categories (aka people groups) in the system.
| First Name | Last Name | Employee ID | Badge ID | People Group |
| Beth | Campbell | 65478 | 65478 | Physician |
| Paul | Robertson | 78145 | Volunteer | |
| George | MacKinnon | 23587 | 00000000133 | Part-Time Staff |
User Management Interface
Many MealSuite corporation clients and clients with larger accounts utilize a user management interface to automate the creation of POS and Touch app users, and also administration users. This interface therefore ensures that users are accurately created, updated, and assigned the appropriate roles upon file import.