Skip to main content

Enabling Penny Rounding for Cash Transactions

Kevin U
  • Updated

About Penny Rounding

Penny rounding is available in the POS for cash payments. If enabled, the following occurs for cash transactions on the Payments screen:

  • Amounts ending in 1 cent and 2 cents are rounded down to the nearest 10 cents.
  • Amounts ending in 3 cents and 4 cents are rounded up to the nearest 5 cents.
  • Amounts ending in 6 cents and 7 cents are rounded down to the nearest 5 cents.
  • Amounts ending in 8 cents and 9 cents are rounded up to the nearest 10 cents.
  • Amounts ending in 0 cent and 5 cents remain unchanged.
Original Total Rounded To Customer Pays Difference
$10.01 $10.00 $10.00 Customer saves $0.01
$10.02 $10.00 $10.00 Customer saves $0.02
$10.03 $10.05 $10.05 Customer pays $0.01 more
$10.04 $10.05 $10.05 Customer pays $0.02 more
$10.05 Not rounded $10.05 No difference
$10.06 $10.05 $10.05 Customer saves $0.01
$10.07 $10.05 $10.05 Customer saves $0.02
$10.08 $10.10 $10.10 Customer pays $0.01 more
$10.09 $10.10 $10.10 Customer pays $0.02 more
$10.10 Not rounded $10.10 No difference

Example:

  1. Customer selects cash payment.
  2. System rounds $12.78 up to $12.80 on the Payments screen. 
  3. Customer pays with $15.00.
  4. Change given: $15.00 - $12.80 = $2.20 (easy to count). 
  5. No pennies needed!

For MealSuite Support: Enabling/Disabling Penny Rounding

Penny rounding is enabled/disabled by MealSuite Support. If you are MealSuite Support, complete the following steps to enable/disable penny rounding. 

  1. In the Touch Admin software, select Account Settings from the left menu. The Edit Location screen appears. 
     
  2. To enable penny rounding, select the Enable Penny Rounding for Cash Transactions (rounds to nearest $.0.05) check box. 

    penny_rounding.png
     
  3. To disable penny rounding, deselect (i.e., clear) the Enable Penny Rounding for Cash Transactions (rounds to nearest $.0.05) check box. 
     
  4. From the Penny Rounding GL Account drop-down, you have the option of selecting the GL account to capture penny-rounded transactions.  
     
  5. Scroll to the bottom of the screen and click the Update Facility button to apply your changes. 

Viewing Penny-Rounded Transactions in the POS

POS Receipts

The POS receipt lists the exact cash amount (Cash) and the amount that was penny-founded (Cash Penny Rounding). The penny-rounded amount will be a positive amount if the facility received the pennies (i.e., customer pays) or a negative amount if the customer received the pennies (i.e., customer saves). The example recipe below shows a positive amount of two pennies (i.e., the customer paid two pennies). 

receipt_penny_rounding.png

Transaction Lookup

When looking up a transaction that was penny-rounded, a row appears below the cash transaction that reads Cash Penny Rounding with a positive amount if the facility received the pennies (i.e., customer pays) or a negative amount if the customer received the pennies (i.e., customer saves).

transaction_penny_rounding.png
 

End of Day Report

The End of the Day report accommodates rounded transactions via the Actual Cash Deposit row. 

end_of_day_penny_rounding.png
 

FAQs

Does penny-rounding affect the tax calculation?

No. The tax calculation is calculated on the true amount, and not the penny-rounded amounts.

How do refunds work with a penny-rounded transaction?

A refund to a penny-rounded transaction refunds the whole original amount paid by the customer. For example, if the customer paid $5.40 for a penny-rounded transaction, they will receive $5.40 as a refund. The transaction and receipt indicates the penny-rounded amount that is returned. 

receipt_refund_penny_rounding.png 

Are penny-rounded transactions reflected in reports?

Yes. Penny-Rounded transactions are reflected on the following POS reports: